Loading

Constitution

FACULTY SENATE MISSISSIPPI UNIVERSITY FOR WOMEN

 

ARTICLE I: TITLE

This organization shall be entitled "The Faculty Senate of the Mississippi University for Women." Hereinafter the organization is designated "the Senate."

 

ARTICLE II: PURPOSE

The purpose of the Senate is to represent the MUW faculty by acting as follows:

  1. The Senate will advise and make recommendations to the President of the University regarding policies, practices, and procedures in areas involving the faculty and the academic program. Presidential decisions on Senate recommendations shall be communicated to the Senate.
  2. The Senate will act as a liaison among the teaching faculty, the academic administration, and the President of the University.
  3. The Senate will contribute to the overall effectiveness of Mississippi University for Women by effecting harmony and unity of purpose among the various Colleges and other academic units of the University.

 

ARTICLE III: MEMBERSHIP

SECTION 1. MEMBERSHIP ELIGIBILITY

A. Senators will be elected from and by full-time members of the faculty of each College, the Culinary Arts Institute, and the University library. (Hereinafter the term "College" refers to the Colleges, the Culinary Arts Institute, and the library.) Full-time teaching is defined for senators as teaching at least 9 contract hours per semester or the academic or clinical equivalent. Administrative responsibility is not to be considered an academic or clinical equivalent for purposes of Senate membership eligibility.

B. Academic units may determine any additional experience requirements for faculty who meet the eligibility criteria listed in Section 1 A.

 

SECTION 2. COLLEGE REPRESENTATION

Representation for each College is as follows: one senator per 10 faculty members or any part thereof. Each College is guaranteed one senator. It is a requirement of each College to implement appropriate membership rotation throughout the departments. The Chief Academic Officer (CAO) will determine the number of full-time teaching faculty prior to each election.

 

SECTION 3. ELECTION PROCEDURES

A. A meeting of the full-time faculty in each College will be held by April 15 of each year to elect senators to fill any existing vacancy.

B. Ballots will be collected and counted by the current College senator(s).

C. Within 3 working days after the election the results will be reported to the newly elected Senate member, the College Dean, the President of the Faculty Senate, and the CAO.

D. In case of a senator's resignation, death, or absence from the campus for more than one semester, a special election will be held by the College to fill the vacancy.

 

SECTION 4. TERM OF SERVICE

A. A Senate term is 3 years.

B. A senator elected to fill out an unexpired term will serve only to the end of the unexpired term.

C. A senator may be re-elected for a consecutive term.

D. A senator who serves two consecutive terms shall become eligible for re-election only after an interval of one year.

E.The term of office begins with the last regular meeting of the academic year and continues for 3 years. During the final meeting of the year, business will proceed as follows: On business other than election of officers, retiring senators retain voting privilege and new senators do not vote. After incoming senators are installed, the membership for the upcoming year will elect officers for the year.

F. Withdrawal from the Senate will occur under the following conditions:

  1. Departure of the member from the MUW faculty.
  2. Resignation of the member from the Senate for cause, with the concurrence of the Senate.
  3. Appointment to an administrative position requiring reduction of teaching contract hours to fewer than 9 or appointment to an administrative position requiring faculty evaluation for promotion and/or tenure.
  4. Absence from the campus for more than one semester.

 

ARTICLE IV: OFFICERS

SECTION 1. ELECTION OF OFFICERS

A. Officers of the Senate are President, Vice-President, and Secretary.

B. Election of officers will be held annually at the last meeting of the academic year by secret majority vote of the membership for the upcoming year.

C. Each of the three officers will be elected from different Colleges.

 

SECTION 2. TERMS OF OFFICE

A. An officer's term is one year.

B. An officer may serve 3 consecutive terms.

C. The President and Vice-President must have served on the Senate for at least one year prior to election as officers.

D. Should the President become unable or ineligible to complete a term, the Vice-President will become President and a special election will be held to elect a new Vice-President.

E. Should the Vice-President become unable or ineligible to complete a term, a special election will be held to elect a new Vice-President.

 

SECTION 3. DUTIES OF OFFICERS

A. PRESIDENT

Because of the responsibilities of the office, the Dean of the College from which the President is elected will work with the Chief Academic Officer in adjusting the Senate President’s workload. The Senate President will have a one-course reduction in teaching load per semester.

DUTIES

  1. To preside over meetings of the Senate and of the Senate Executive Committee.
  2. To represent the Senate on Administrative and other University Councils.
  3. To prepare and distribute notices of Senate meetings and the agenda for meetings a week in advance to Senate members.
  4. To appoint Sub-Committees for the work of the Senate from the Senate membership. A list of committees is found in the Appendix.
  5. To appoint consultants or advisors to sub-committees from the membership of faculty and administration outside the Senate.
  6. To report in writing the results of Senate studies and actions to the CAO.
  7. To serve as coordinator of reports made to the faculty by members of the Senate.
  8. To perform all other functions of the President of an organization.

 

B. VICE-PRESIDENT

DUTIES:

  1. To be a member of the Senate Executive Committee.
  2. To preside over Senate meetings in the absence of the President.
  3. To substitute for the President at meetings of the Administrative or other University Councils or at other functions as requested by the President.
  4. To represent the Senate on Academic Council.

C. SECRETARY

DUTIES:

  1. To be a member of the Senate Executive Committee.
  2. To prepare and distribute a copy of the official minutes of each regular meeting to all members of the faculty.
  3. To correspond, report for, or represent the Senate as requested by the President.

 

SECTION 4. EXECUTIVE COMMITTEE

The officers of the Senate constitute the Faculty Executive Committee. The Faculty Executive Committee will meet at the request of the President to discuss agenda or other matters which arise between regularly scheduled Senate meetings. Normally, the Faculty Executive Committee will review and approve applications for Faculty Development Funds authorized by PS#1310. In the event that a member of the Faculty Executive Committee is applying for any of these funds, the Senate must approve the application.

 

ARTICLE V: CONDUCT OF BUSINESS

SECTION 1. FREQUENCY OF MEETINGS

The Senate will meet at least once a month during the school year. The schedule of monthly meetings will be established at the beginning of each academic year. Special sessions may be called at the discretion of the President or at the request of the President of the University.

 

SECTION 2. QUORUM AND VOTING RIGHTS

A. For purposes of conducting business on which a vote is required, quorum is defined as 3/4 of the elected Senate membership.

B. Only Senate members vote on business before the Senate.

C. A senator unable to attend a meeting may appoint a proxy from the College. The proxy will have voting rights.

D. Any member of the faculty has a standing invitation to attend the Senate meetings but does not have the privilege of the floor or of voting.

E. The President or a member of the Senate may invite to a meeting persons whose presence is deemed necessary for the discussion of an agenda item. These persons have the privilege of the floor, but not of voting.

F. The Senate may exercise the right to conduct a closed session. The concurrence of 2/3 of the members present is required.

 

SECTION 3. REFERRAL OF BUSINESS

Matters may be referred to the Senate by the University President, a Senate member, a faculty member, or an administrative staff member. Referrals must be made in writing and submitted to the President before the agenda is prepared.

 

SECTION 4. AGENDA PROCEDURES

The Executive Committee determines the order in which items of business are to be presented to the Senate. At least 5 days before a scheduled monthly meeting, the Executive committee will meet to prepare the agenda. Matters arising after this time may be included in the agenda at the discretion of the Executive Committee. If time does not permit discussion of an agenda item, the item will automatically be placed first on the agenda for the next regular meeting.

 

ARTICLE VI: FINANCIAL SUPPORT

At the University President’s annual spring budget hearings, the Senate President will submit a budget request for funds for secretarial assistance, office supplies, travel, and facilities for the Senate to perform its functions.

 

ARTICLE VII: AMENDMENTS TO THE CONSTITUTION

SECTION 1. PROPOSAL

A proposed amendment will be submitted in writing to the Senate at an official meeting held prior to the date on which the vote on the amendment shall be taken.

 

SECTION 2. RATIFICATION

A proposed amendment approved by a 2/3 vote of the total Faculty Senate will be submitted to the general faculty for ratification by a simple majority vote. Following such ratification it will be submitted to the chief academic officer and to the President of the University for approval.

Approved by Faculty Council 4/25/03

Approved by General Faculty 8/14/03

Approved by President

Dr. Barbara Hunt, President
MUW Faculty Senate

Dr. Claudia Limbert
Mississippi University for Women

Revisions Approved by General Faculty 9/2/05

Revisions Approved by Dr. Claudia Limbert and Dr. Hal Jenkins, 3/4/10

 

APPENDIX

SENATE COMMITTEES

FACULTY DEVELOPMENT COMMITTEE

The purpose of this committee is to call for, review, and select funding proposals from faculty to attend and present papers at conferences. The funds provided by the University are described in the Policy Statement handbook under PS#1310 (Fund A - General Fund). Grant sizes vary with a maximum of $350 to any one applicant in a fiscal year. Criteria considered by the committee are whether an applicant is presenting a paper or serving as an officer of the organization. Consideration is also given to the significance of the presentation, the importance of attending, and the potential value of the conference to the University.

FACULTY EVALUATION COMMITTEE

The purpose of this committee is to support and evaluate the Faculty Evaluation process. Duties may include collecting data regarding the process in each Division and forwarding recommendations to the Senate as needed.

LIBRARY COMMITTEE

The purpose of this committee is to support the library’s abilities to provide services and materials by keeping abreast of new information systems, programs, and technologies and communicating these innovations to faculty in order that they may express their needs, concerns, and issues to the committee.

SOCIAL COMMITTEE

The purpose of this committee is to be responsible for the organization of the annual faculty party. Duties may include deciding on time and location, arranging catering and entertainment, and sending invitations. The committee will also organize other social events proposed by the Senate.

FACULTY WELFARE COMMITTEE

The purpose of this committee is to address issues identified by faculty members concerning faculty or university services, working conditions, University housing, or other issues relating to the well-being of faculty members.

SOCIAL ORGANIZATION AWARD COMMITTEE

The purpose of this award is to recognize the four-year social organization with the highest academic average among its total membership. The committee will select the recipient based on GPAs from the fall semester.

PROCEDURE:

  1. The CAO requests from the Office of Student Development the list of members and MUW ID numbers for members of all eligible organizations.
  2. The Registrar's Office computes each organization’s average and forwards the data to Academic Affairs.
  3. The Academic Affairs Office obtains the trophy from the organization currently holding it so that a new plaque can be made and mounted on the trophy.
  4. The trophy is presented by a Senate officer or member to a representative of the organization at the annual spring Awards Day program.

SPECIAL ISSUES COMMITTEE

The purpose of this committee is to deal with any issues brought before the Senate which is not the specific responsibility of any other committee.